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Why Teams Are Leaving Asana in 2026
Asana's pricing jumps significantly at scale. Premium costs $10.99/user/month, but teams needing goals, portfolios, and workload management must upgrade to Business at $24.99/user/month. For a 50-person team, that is $15,000/year for a project management tool.
ClickUp, Monday.com, and Notion offer comparable features with more flexible pricing, better free tiers, and additional capabilities like docs and whiteboards built in.
Migration Timeline
Step 1: Export Your Asana Projects
Per-project CSV export
- Open the project you want to export
- Click the dropdown arrow next to the project name
- Select Export > CSV
- The CSV includes task name, assignee, due date, section, status, and custom fields
- Repeat for each project (there is no bulk export in the UI)
Bulk export via API
- Use the Asana API to export all projects programmatically
- GET /projects to list all projects, then GET /tasks?project={id} for each
- Include opt_fields for subtasks, comments, attachments, and custom fields
- Third-party tools like Unito or Automated.app can also handle bulk migration
Step 2: Map Your Workflow Structure
What to document
- Project templates - List all templates and their task structures
- Custom fields - Document field names, types, and dropdown options
- Rules (automations) - Capture trigger conditions and actions
- Forms - Screenshot intake forms and field mappings
- Portfolios and goals - Note which projects roll up to which goals
- Integrations - List connected tools (Slack, GitHub, Google Drive, etc.)
Step 3: Choose Your New Tool
ClickUp Best Free Plan
ClickUp offers unlimited tasks on its free plan and charges just $7/user/month for paid features. It matches Asana's project views (list, board, timeline, calendar) and adds docs, whiteboards, and goals at every tier.
- Migration time: 3-7 days with import tool
- Cost savings: 35-70% vs Asana Business
- Import: Native Asana import tool + CSV
Monday.com Best UX
Monday.com's colorful interface and no-code automations make it the easiest transition for visual teams. Import from Asana is available directly from the onboarding flow.
- Migration time: 3-5 days
- Cost savings: Comparable pricing, better UX
- Import: Direct Asana import + CSV
Notion Best All-in-One
Notion combines project management, docs, wikis, and databases in one workspace. Teams switching from Asana + Confluence + Google Docs can consolidate into a single tool at $8/user/month.
- Migration time: 1-2 weeks
- Cost savings: 40-60% when replacing multiple tools
- Import: Asana importer + CSV for databases
Cost Comparison: Asana vs Alternatives
| Platform | Per User/Month | 25-User Annual Cost | Savings vs Asana |
|---|---|---|---|
| Asana Business | $24.99 | $7,497 | - |
| ClickUp Business | $12 | $3,600 | $3,897/yr (52%) |
| Monday.com Pro | $16 | $4,800 | $2,697/yr (36%) |
| Notion Team | $10 | $3,000 | $4,497/yr (60%) |
| Basecamp | $11 | $3,300 | $4,197/yr (56%) |
Ready to switch? Import one project as a test before migrating your entire workspace.
See All Asana AlternativesFrequently Asked Questions
How do I export projects from Asana?
Open any project, click the dropdown arrow next to the project name, and select Export > CSV. This exports tasks, assignees, due dates, sections, and custom fields. Repeat for each project. For bulk export, use the Asana API.
Can I migrate my Asana templates to another tool?
Templates cannot be directly exported. Document each template's task structure, sections, and custom fields manually. Most alternatives let you build templates from imported CSV projects.
Will my team lose task history when switching?
Export task comments and activity history via the Asana API before migrating. CSV exports include task details but not full comment threads. Most PM tools import task descriptions and dates but not conversation history.
What is cheaper than Asana Premium?
ClickUp offers a free plan with unlimited tasks and a paid plan at $7/user/month. Monday.com starts at $9/seat/month. Both include timeline views, automations, and integrations at lower cost than Asana Premium at $10.99/user/month.
How long does Asana migration take?
Basic task and project migration takes 3-7 days. Rebuilding automations, templates, and integrations adds 1-2 weeks. Full team onboarding on the new tool typically takes 2-4 weeks total.